Purchase Order Terms and Conditions

The following clauses apply as of November 29, 2017. Purchase orders written on or after that date are subject to the following terms, unless otherwise negotiated.

Bold text is changed from the previous version.

AS9100 Supplier Terms & Conditions Agreement General: As a supplier to Richard Manufacturing Co., Inc. (RMCO), it is understood that when accepting our purchase orders, your organization agrees to meet the following stipulations / AS9100 requirements:

1. The identification and revision status of specifications, drawings, process requirements, inspection/verification instructions and other relevant technical data will be provided in the main text of this purchase order.  If it is not, contact the purchasing agent to have the necessary information added to the purchase order.

2. If Sikorsky Aircraft is identified as the end user, Sikorsky Aircraft SSQR-01 applies to this order. Current Revision available from RMCO upon request.

3.  If Sikorsky Aircraft is identified as the end user, the latest Sikorsky Aircraft Material & Process Index (SS7777) and latest Sikorsky Approved Source List apply to this order. Current Revision available from RMCO upon request.

4. Supplier warrants that it will obtain any required approvals for products, services, methods, processes and equipment. RMCO will obtain and provide information necessary for obtaining said approvals, such as end user purchase order numbers, technical drawings, technical specifications or other information, as required. 

5. Supplier warrants that it, as well as its employees, agents and subcontractors, has and will maintain all the skills, experience, and qualifications necessary to provide the services required by this purchase order, including any required training, registration, certification or licensure.

6. Supplier communication shall be in writing, email is preferred. Contact the purchasing agent responsible for the purchase order. Email addresses can be found at http://www.richardmanufacturing.com/team, or use the form at http://www.richardmanufacturing.com/contact-us.

7. Supplier products shall be correct and free of defect per the purchase order. If RMCO’s monthly supplier risk evaluation identifies a supplier with an unacceptable risk level, a corrective action may be issued. If a corrective action is not satisfied in a timely manner, RMCO may take further actions including but not limited to: withholding payment until the issue is resolved and / or removing the supplier from RMCO’s Approved Supplier List.

8. RMCO retains the right to perform verification or validation activities at the Supplier’s premises if RMCO deems it necessary. Supplier will be notified prior to any on-site visits and the time will be mutually agreed upon.

9. Special requirements, critical items and key characteristics such as after plate dimensions, Sikorsky Flight Safety designation and critical characteristic identification, or other features will be provided in the main text of this purchase order.  If it is not, contact the purchasing agent to have the necessary information added to the purchase order.

10. RMCO performs inspection activities to ensure that purchased product meets our customer’s requirements. They may include: 

    • All special processes (anodizing, heat treat etc.) where the compliance cannot be fully verified by inspections will require a Certificate of Conformity.

    • Dimensional inspection is performed when needed (i.e. after plate dimensions), and the results are recorded.

    • Receiving inspections (of supplier services / documents) are performed by designated employees. RMCO verifies the authenticity and accuracy of the certificate of conformity, material certificates, etc. and other accompanying documentation by review and comparison (as is appropriate) to the purchase order, drawing, industry specifications, or by other means. Counts and packaging are also checked for accuracy and adequacy.

11. Statistical techniques for product acceptance may be used if they are allowed per the relevant technical specifications. If acceptance sampling is not included in the controlling specification, it is not allowed.

12. Any quality management system or personnel qualification requirements not specified by SSQR-01 will be provided in the main text of this purchase order.  If it is not, contact the purchasing agent to have the necessary information added to the purchase order.

13. The supplier is required to notify RMCO of nonconforming processes, product, or services and obtain RMCO approval for their disposition.

14. The material provided will meet the requirements of AS6174 and AS5553, prohibiting the use of counterfeit material.

15. The supplier is required to notify RMCO of changes in product or procedure or equipment or process definition and, where required, obtain RMCO approval. The supplier must inform RMCO if the work is not performed at the supplier’s facility.

16. The supplier is required to flow down to sub-tier suppliers of the applicable requirements in the purchasing documents, including key characteristics.

17. The materials used for this order must be purchased from qualifying country sources per DFAR 252.225-7009 & 252.225-7016

18. If products provided toward this order contain "Conflict Minerals" such as, but not limited, to Tin, Tungsten, Gold, or Tantalum, the smelter information must be provided with the delivery, or be on file with RMCO.

19. The supplier is required to retain records for standard parts for 10 years, for flight safety parts record retention of 40 years is required.

20. The supplier is required, with proper notification, to provide right of access, by RMCO, our customers, and regulatory authorities to all facilities involved in the order and to all applicable records.

21. Supplier shall ensure that it, as well as its employees, agents and subcontractors, are aware of their contribution to product or service conformity; their contribution to product safety; and the importance of ethical behavior.

22. RMCO expects 100% on-time delivery. If the purchase order delivery date cannot be met, the supplier must notify RMCO as soon as practicable.

23. Do not declare value during shipping, Any declared value resulting in increased shipping cost must be paid by the sender, or will be deducted from the sender's invoice. Lost or damaged shipments caused by the carrier is the responsibility of RMCO. The supplier must ensure proper packaging preventing metal to metal contact.

24. Payment terms are Net 60.